IMCA OLDTOMERS MEMBERSHIP MEETING
Sunday September27, 2009
SAVAGE LEGION
1. The meeting was called to order by Big Don.
2.Treasurers Report; John Ellingson reported the we have $2163.69 in the Treasury, which is about the same amount as this time last year.
He indicated that we have 69 members, with 9 Honorary, and 3 Comps.
The above figure does not include the dues that was paid today by some attendee’s, for 2010.
John added that ALL DUES for 2010 is due now.
3. Elections will be in November. Nominations thus far are:
a. President Gary Stein
b. President Elect Woody Woodbury
c. Secretary Paula Reineke
d. John Ellingson Treasurer
e. Board Calvin Hobbs, Paul Dolphy, Jim Bowman, Jan Jacobson, Carter Narveson, Mike Gaspard, Steve Jensen.
The highest vote total will be on the Board for 3 years, the next highest for the remaining 2 years of Woody’ term, with the fourth to fill the remaining term of one year for Gary Stein.
Any further nominations should be sent to Woody by the last day of September to be on the Ballot.
The Presidents term, an amendment change to the bylaws, has been voted on by the board and the membership and passed. This will be reflected in the Ballot.
4. Up coming events Woody.
a. Has meeting set up with all track promoters by January. He will have a listing of all Track Events by 2/15/10 for the membership. He would like to have at least 20 Cars at ALL of the Events. This is vital to insuring that we have an ongoing program in 2011.
b. It looks like 10-15 events during the next Summer, with several two (2) and three (3) track Events on a couple of weekends, when the tracks are in close proximity to each other. Therefore, even though there are 10-15 events, will not be racing every weekend, we may be only racing 6-7 weekends from May through September.
c. Woody prefers that no one talk to the Track owners or Promoters without talking to Woody first.
d. Woody also needs to have accurate Phone numbers in order to contact us if need be. Make sure that you fill out you 2010 Membership renewal form with your correct phone number, AND e-mail address if you have one. Do the e-mail thing even though you may not use you computer much, but have e-mail.
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SIDE NOTES OF DISCUSSION DURING THIS PART OF THE MEETING.
1. Gary Nelson suggested that we have our meeting next summer, at the race events. This would cut down on gas to come to the meetings that we would have in Savage, and allow us to use it to get to the events.
2. Ron Olson said that we should have more meeting in order to stay close, and keep up the excitement of the events.
3. Big Don suggested at the board meeting that we have Pot Luck or BBQ’s as part of the Race Events.
4. Dave Hoska said that we needed to watch that we do not schedule events when other established events are going on, such as Weber City etc. Woody and Dave are to confer and work out a schedule.
5. Dave Hoska also talked about how important it is to work up the History of the car that one has, including the past Drivers, owners, and Car history, so that the Public Address Announcer can recite the information when we are on the track.
6. Jim Boman noted that we all have a page available on our Web Page for Driver/Car information and that we should forward this information to Jim Heiland so as to make your Web Page full and complete.
7. Dave Hoska also talked about how important it is to put on a show for the fans by not running away with the lead, and making the race look close by racing with an equal, competent counterpart rather than getting strung out.
It is always good to have a plan with another racer Before going out on the track and making the race look good. This will generate more fan interest, and will create a desire for the promoter to have the IMCA Oldtimers run again.
- Swap Meet for 2010 will be in April again at Raceway Park. Jim Heiland is going to make sure that we have it on the same day that Raceway has their warm up day similar to this year. We all agreed that we need to advertise more. Perhaps at Feger’s Swap Meet, and in Raceway Parks News letter if possible, and on Craig’s list. We need to discuss this more at our next meeting.
- Stat Fair Display. Gary Stein said that “it was the best display ever”. We had 12 Cars, a bigger tent, and many people in and around the display. This was the best display in 18 years. Gary expressed a big thanks to all the people that displayed their cars, and also to the people that helped with the display, with special thanks and recognition to Mike Gaspard, who was there everyday, Skip Pollack, Paul Dolphy, Pat Mandell, Mike Stein, Francis Fox, Grant Egge, Mark Piene, Dennis Wright, Earl Lovelase, Bill Hanson and Jim Heiland. If there are other that I have been missed, I apologize.
- Rules Change Committee. Paul Dolphy talked a bit, in general terms, as to where the committee is at and where it is going. The changes will be ready for the membership after the committee meets 2-3 more times. This should be in the November time frame.
- Clothing. Jim Boman encouraged us to buy and help our Treasury. He also thanked all of the people that helped with the air show.
- 50-50 Won by Big Don
- Banquet. Mike Stein talked about having a free Banquet this year. He needs to have all of the membership respond to him with the cards that they received with the recent mailing, in order to get an accurate head count in order to find a sponsor or the event. The Banquet will be around November 21st, and will be at Savage Legion or some other facility that will be central to all members.
- It was moved and seconded to adjourn by Bill Mueller, and Gary Stein.
Submitted by
Mike Stein, Acting secretary
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