MEMBERSHIP MEETING SEPTEMBER 18, 2011
Acting President, Gary Stein, called the meeting to order.
The Secretaries Report was given and accepted by Mike Stein.
John Ellingson gave the Treasurers report.
The club has $500.49 in our saving account, and $3,480.28 in the checking account.
NEW BUSINESS
Paula Reineke asked if anyone has the original Racing rules. According to Skip Pollack, Woody Woodbury was given those documents on June 25th after our Static display in South St. Paul. Woody picked the rules, and other documents, along with some asphalt tires that Skip had picked up for Woody on the evening of June 25th.
Skip Pollack said that all of the club’s stuff, from the rules to pictures, and other club history was given to Woody that night.
Skip Reineke asked if anyone had another copy. None was available Ship Reineke will go to Woody’s house to talk to him and see whether he has the rules and other documents.
Skip Reineke’s main reason for wanting to get a hold of the rules is to with “coil overs”.
Paula Reineke said that there were some pictures in the Stuff that they picked up from Woody, and that she is going to be scanning the loose pictures and putting them into an album for the club.
Ken Anderson asked how many club members’ cars would show up for if we were to have only one race event in a year.
Gary and Skip Pollack felt only 15or so.
Gary said that the events that we have that are called “Clutch and Starter” events, could have a better showing if we made it clear to those club members that need to be push started, that if they were to bring their own “Push Vehicle” they could run as part of the event since the idea of “Clutch and Starter” cars only is not the Race Tracks rules, it is our own rule since we know that the Race Track does not have Push Vehicles available.
He said that he is encouraging all push start cars to find a way to push their own racecars, or arrange to have one with them at next year’s events.
It was mentioned that usually one push vehicle could handle pushing off 2 cars, so try to find a buddy, and make it to the next “Clutch and Starter” event.
Another suggestion to entice someone to bring a push vehicle would be to offer him or her a free pit pass, and Gasoline for the Push Vehicle, paid for by the club. All in attendance felt that that would be a good idea.
Paul Anderson also mentioned a good point that Un-caged Cars can usually run at most events by running with a pace car.
Mike Stein said that Florence Lee had sent the club a $20.00 check in memory of “Wild” Bill Mueller. All of our members want to say thanks to Florence for her generosity.
A letter will be sent to her thanking her this week.
A reminder to all that if you are working on an event, or if you have lined up an event. The information must be brought to the Board for an ok before it is put into our calendar.
This does not mean that a club member can’t explore an event with a track owner, or discuss a static display with someone. It means that in order to place it on the schedule it must be ok’d and cleared by the Board.
So go ahead and do some preliminary planning if you wish, just remember that the Board must sign on the to event to make it official. This is consistent with our Bi-Laws.
Jim Boman stated that the Board had authorized the purchase of a Laser Printer/Scanner that can be used to produce the Pit Pass publication, and will pay for itself after 2 mailings.
Skip Pollack suggested that he contacts Mark Langer who has a lot of old IMCA stuff, to be our Club Historian, a position that has not been filled for several years. The membership felt that Skip should contact Mark.
OLD BUSINESS
A special note to explain why Gary Stein is filling in as President for the rest of this year.
With the resignation of Woody, President, and Calvin, who was Vice President, who would have been president in 2012, the Board, at our September 10th Board meeting asked Gary to stand in for the rest of this year. Gary accepted, hence he is running the meeting today.
It was also made a matter of record that slanderous, and un-true gossip spread by club members without any real proof, putting another club members personal reputation, and business at risk, will not be tolerated in any way. The recent damage done to a fellow club member, as well as the club’s reputation, has placed this club in jeopardy, and we shall not allow it to happen again without rebuke or censure on the part of the club to those individual(s) responsible. Such were the actions of the Board at our September 10, meeting, to those involved recently in the above referenced case.
Elections are to be held by the end of the year.
Skip Reineke volunteered, as a member of the Board to be the Nominating Chairman.
A meeting will be held November 6, 2011, to accept the nominations and set up the election.
We will need to elect a President, Vice President, and one (1) Board member for a term of 3 years.
The following members were nominated.
- Bill Mueller Jr. (Board member)
- Dave Stone (Vice President)
Gary Stein was asked to fill the position of President for next year since we have no Vice President to take the job with Calvin’s resignation.
All members present voted in favor to have Gary take the job for next year.
We did discuss whether it was really necessary to have a President, and/or a Vice President. The membership felt that it was necessary to have the positions filled and operating in order to have “go to people” available.
Race Director, and Safety and Tech Inspector.
I light of the events that have taken place during the course of the past race season, it was felt that we needed to have a Race Director for the entire year.
With that in mind Big Don Belkengren happily accepted the job.
In like manner, none of our Race Cars have been safety inspected, or Tech inspected for at least 2 year. Therefore, Roger Wade has again agreed to be at every event to perform these tasks.
Notice was made that one of our members was drinking in the pits before, and perhaps during a recent race event. Drinking in the Pits is not allowed at all until after the event is over.
This is not our rule, but is one that EVERY TRACK has, and it must be complied with.
Also one of our members was not wearing a fire suit while warming up their car prior to the race event. This too is not tolerated.
Again, this is not our rule but a rule at EVERY TRACK today. Don’t be stupid !!!!!
WEB SITE
Michelle Brighton has expressed a desire to quit as or web master, therefore Paula Reineke is working with Michelle to get the information changed over so the new web master, can take it over soon.
We have a new member. His name is Mike Smith. He has a 1984 T Bird.
He saw us run at Elko in July at the Mid America Race Event. He wanted to know at that time when we had our meetings, and indicated that he wanted to attend whenever it may be.
Welcome aboard Mike. We are happy to have you with us!
Mike Stein won the 50/50 Drawing. He donated the money back to the club Treasury.
THE NEXT MEMBERSHIP MEETING IS NOVEMBER 6, 2011, AT 1:00 P.M.
The motion to adjourn was made by Skip Reineke, and seconded by Roger Blomquist.
The meeting was adjourned.
******General Information******
The “CAR DRAWING” at Arlington Speedway, was held in mid August, and was won by a girl from New Ulm. Our interest in this was from last years “Beans in a Bottle” event, where the Club had money involved in the Raffle.
November 28, 2010
GENERAL MEMBERSHIP MEETING
The meeting was called to order by Gary Stein. He noted that today’s attendance is 21 members.
Mike Stein gave the Secretaries Report. It was accepted
In the absence of John Ellingson, who is in Florida, Gary gave the Treasurers Report.
There is approx. $ 900.00 in the checking account, and $500.00 in the Savings account.
Gary stated that our next meeting is on January 16, 2011.
OLD BUSINESS
The cost of mailing Newsletters has increased drastically. In order to counter this Don Belkengren, Valorie Dolphy, Gary Stein and myself are going to be meeting to use a program that Don has on his computer that will allow us to publish our own newsletter without relying on a third party to be involved. We hope to be using this program by the time that the next newsletter is sent out.
We also discussed the idea of getting sponsors for our mailings, and also advertisers both in our newsletter and on our web site. Mary Beth Cripe told us that we need to have a firm dollar figure, and also a list of benefits we can offer potential sponsors in order to be effective. She volunteered to have this information for us at out next meeting on January 16th.
We discussed the Swap Meet, and the fact that a large banner is to be made up by Race Way Park, which will be placed in the front of their property.
We decided that the banner should be brief and to the point, and should read “ SWAP MEET SPONSORD BY THE IMCA OLDTIMERS. ALL AUTOMOTIVE PARTS AND CARS WELCOME.
We also discussed the need to have ALL Automotive interested people that want to swap be encouraged to come and swap. This includes a Car Corral.
Don Belkengren will put an ad in the MSRA Line Chaser, which is sent out to approx. 16,000 car people of all sorts.
ELECTION
Paul and Valorie Dolphy announce that we had sent out 88 ballots, with 63 returned
The results were;
Vice President, Calvin Hobbs.
Three-year board member, Skip Reineke
Two-year board member, Carter Naveson.
NEW BUSINESS
Arlington, Minnesota Arli-dazzle parade on December 11th. All members are welcome to participate in the parade, whether it is bringing a Race Car on a trailer and decorating it with lights, or some other car or some other thing to be pulled or driven or pushed or walked with in the parade. All are welcome.
A Pot Luck after the parade will be at Liberty Station.
We need a volunteer to take over the selling of our Caps, T shirts, Golf shirts Etc. After 4 years, Jim Boman is too busy with his daytime job to deal with it any longer.
Woody’s daughter has volunteered to be our Race and Event Reporter. This will be good for the club since we have such sparse coverage in our newsletter and web site at the present time.
For doing this she will be given a Complementary Membership to the club for as long as she does this job. This will be handled on a year-to-year basis.
Jim Heiland next discussed Web Site sponsorship and advertising. The idea is to sell Business Card size spaces annually for $5.00 to 10.00 to our members that would like to advertise their business or any other items.
Along with that would be the idea of selling advertising space to business’ or non-member advertising space for $25.00 to 30.00 per year.
Mary Beth Cripe will also give us help with ideas on how to confront and sell space at our next meeting.
Skip Pollack felt that if we get a sponsor to cover our whole season or an event that we should give them a plaque or a certificate of some sort to acknowledge their participation.
Miscellaneous Items
Mary Beth Cripe wanted all of us to know how fortunate that we are to have the Web Master that we have in the person of Jim Heiland.
She cited how she had sent information to him about their racecar, and it was up on the web in less than 2 days.
Jim said that he really wants to have more stuff sent to him and reminded us that it is best if it is sent in a digital form but if we do not have access to a computer, or e-mail that the information can be scanned and put on out web page.
DUES: If we know anyone that has not paid their dues for 2011 as of yet, we should can them and encourage them to do so SOON.
THE DRAWING:
Dave Stone won racing bag
Paula Reineke won the 50-50
Woody won the T-shirt
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